IDOH Needs Your Help To Ensure Your High-Risk Patients Are Vaccinated, Regardless Of Age

Hoosiers with certain comorbidities will soon be eligible for vaccination against COVID-19, regardless of their age. Since some of these patients won’t otherwise meet eligibility requirements, the Indiana Department of Health (IDOH) is relying on physicians to help identify them and to share their information with IDOH to make sure they are not overlooked.

IDOH has also provided a letter to send to your patients that explains the process.

Populations included:

- Active dialysis patients

- Sickle cell disease patients

- Down syndrome

- Post-solid organ transplant

People who are actively in treatment (chemotherapy, radiation, surgery) for cancer now or in the last three months, or with active primary lung cancer or active hematologic cancers; lymphoma, leukemia, and multiple myeloma

Enrollment process:

1. Collect information for all patients in these populations, including:

     ◦ Name

     ◦ DOB

     ◦ Diagnosis

     ◦ Email address

     ◦ Cellphone number

     ◦ Home phone number

     ◦ Address

2. Enter patients’ information into the IDOH portal, preferably within one week. IDOH will send patients a vaccination invitation via email and/or text. For any technical difficulties entering this information, please complete a help ticket or call 888-432-9600 from 8 a.m. to 5 p.m. ET.

Individual patient health information (PHI) may be shared with the Department of Health without the consent of the patient through the treatment exception in HIPAA, found at 45 CFR 164.506. This is a referral for treatment, the treatment is the vaccination, from one provider to another. The Department of Health is a provider for purposes of vaccine administration.


Please read the following communications from IDOH before beginning the patient enrollment process.

- Letter to Indiana physicians

- Letter to patients